App
ENG
NLAbout the PDM Web App
Our Procurement Document Manager abbreviated PDM is a Web App specialized in automating and digitizing procurement processes
that virtually every company deals with.
Procurement processes are the processes in which companies exchange large numbers of documents such as quotations, purchase orders, sales orders, order confirmations, bills of lading, delivery notes, invoices etc. in order to conduct business with one another in a watertight manner.
The number of procurement documents can skyrocket when companies have many hundreds or even thousands of pending purchase- and sales orders, which typically comprise of 3 to 4 procurement documents per order.
The classic way to manage procurement processes is to print out each document and collect related documents in common dossiers until the sets are complete, after which incoming invoices can be reviewed and booked and salesorders can be invoiced.
Procurement processes can present enormous puzzles and can be very labor-intensive and therefore we decided a few years ago to automate and digitize these procurement processes with our PDM app.
PDM brings countless benefits, many of which have already been mentioned on our homepage. With PDM, procurement processes are digitized, executed much faster, more efficiently, and far less labor-intensive than is possible when done manually.
Our PDM App is neither an ERP App nor a Billing App, it is an App of a completely new order that does not fit into existing categories because it is based on entirely new, creative ideas that have not yet been conceived by others.
We believe that the use of the PDM App can have a similar effect on accounting departments as the introduction of accounting programs (now called ERP Apps) 40 years ago. At that time, the card dossier with general ledger accounts disappeared from view and now, with the introduction of PDM, the many binders with invoices, the cabinets and archives are about to disappear from view as well.
We estimate that the number of hours spent managing procurement processes can be reduced by approximately 40 to 50 percent when using PDM and we estimate that the total number of hours spent to manage procurement processes, accounts for 50 to 60 percent of the total number of working hours in accounting departments.
Managing procurement processes with the PDM aap, not only provides a huge reduction in workload but also prevents the printing of thousands of documents that subsequently have to be stored in cabinets and archives. The PDM App is not only a great App in terms of performance, but also has enormous environmental and sustainability benefits.
PDM is a intuitive and user-friendly app is affordable for even the smallest companies.
As mentioned before in the HomePage, a live version of the PDM App is available from this website. You can start using it by clicking the PDM-App link at the left of the menubar at the top of this page.
Working with PDM is easy to learn, by going through it's menu options from top to bottom as is done below. For a more complete explanation of the PDM functionality we point out that on each page within the PDM app an explanation of that page is provided.
The first menu option in the PDM App is Login.
The most obvious people who will use the PDM app and need to log in here are company employees. Under the menu option Employees, you can create a user account for each employee who needs access, specifying the employee's job title. For example, employees with a job title of "Budgerholder" will be able to Approve Incomming Invoices which are assigned to him or here.
The next two menu options are: "Upload UBL+PDF Docs" and "Upload Other Docs". These two menu options handle the uploading of all documents which are to be managed by the PDM app.
The next menu option is: "Assignable Documents". All documents which were uploaded to the PDM app, end up on this page, from where they can be linked to Dossiers within the PDM app.
The next menu option is: "Assigned Documents". This is an overview of all documents that have ever been uploaded to the PDM app and subsequently assigned to a Dossier.
The next menu option is: "Dossiers". This is an overview of all "Dossiers" within the PDM app.
The next menu option is: "Approvable Invoices". This is an overview of all "Incomming Invoices" that have been assigned to a Dossier and have not yet been Approved.
The next menu option is: "Codable Invoices". This is an overview of all "Incomming Invoices" that have been Approved and for which no journal entry has been created yet.
The next menu option is: "Overview Outb.Invoices". This is an overview of all "Outbound Invoices" that have been uploaded to the PDM app and have been linked to a Dossier.
The next menu option is: "Overview Inb.Invoices". This is an overview of all "Incomming Invoices" that have been Approved.
The next menu option is: "Employees". Here, employee accounts are created with specific functions like Manager, BudgetHolder or Financial.
The next menu option is: "AppSettings". These are general settings which PDM needs to function, such as the current fiscal year and information about the numbering of Purchase Invoices.
Procurement processes are the processes in which companies exchange large numbers of documents such as quotations, purchase orders, sales orders, order confirmations, bills of lading, delivery notes, invoices etc. in order to conduct business with one another in a watertight manner.
The number of procurement documents can skyrocket when companies have many hundreds or even thousands of pending purchase- and sales orders, which typically comprise of 3 to 4 procurement documents per order.
The classic way to manage procurement processes is to print out each document and collect related documents in common dossiers until the sets are complete, after which incoming invoices can be reviewed and booked and salesorders can be invoiced.
Procurement processes can present enormous puzzles and can be very labor-intensive and therefore we decided a few years ago to automate and digitize these procurement processes with our PDM app.
PDM brings countless benefits, many of which have already been mentioned on our homepage. With PDM, procurement processes are digitized, executed much faster, more efficiently, and far less labor-intensive than is possible when done manually.
Our PDM App is neither an ERP App nor a Billing App, it is an App of a completely new order that does not fit into existing categories because it is based on entirely new, creative ideas that have not yet been conceived by others.
We believe that the use of the PDM App can have a similar effect on accounting departments as the introduction of accounting programs (now called ERP Apps) 40 years ago. At that time, the card dossier with general ledger accounts disappeared from view and now, with the introduction of PDM, the many binders with invoices, the cabinets and archives are about to disappear from view as well.
We estimate that the number of hours spent managing procurement processes can be reduced by approximately 40 to 50 percent when using PDM and we estimate that the total number of hours spent to manage procurement processes, accounts for 50 to 60 percent of the total number of working hours in accounting departments.
Managing procurement processes with the PDM aap, not only provides a huge reduction in workload but also prevents the printing of thousands of documents that subsequently have to be stored in cabinets and archives. The PDM App is not only a great App in terms of performance, but also has enormous environmental and sustainability benefits.
PDM is a intuitive and user-friendly app is affordable for even the smallest companies.
As mentioned before in the HomePage, a live version of the PDM App is available from this website. You can start using it by clicking the PDM-App link at the left of the menubar at the top of this page.
Working with PDM is easy to learn, by going through it's menu options from top to bottom as is done below. For a more complete explanation of the PDM functionality we point out that on each page within the PDM app an explanation of that page is provided.
The first menu option in the PDM App is Login.
The most obvious people who will use the PDM app and need to log in here are company employees. Under the menu option Employees, you can create a user account for each employee who needs access, specifying the employee's job title. For example, employees with a job title of "Budgerholder" will be able to Approve Incomming Invoices which are assigned to him or here.
The next two menu options are: "Upload UBL+PDF Docs" and "Upload Other Docs". These two menu options handle the uploading of all documents which are to be managed by the PDM app.
The next menu option is: "Assignable Documents". All documents which were uploaded to the PDM app, end up on this page, from where they can be linked to Dossiers within the PDM app.
The next menu option is: "Assigned Documents". This is an overview of all documents that have ever been uploaded to the PDM app and subsequently assigned to a Dossier.
The next menu option is: "Dossiers". This is an overview of all "Dossiers" within the PDM app.
The next menu option is: "Approvable Invoices". This is an overview of all "Incomming Invoices" that have been assigned to a Dossier and have not yet been Approved.
The next menu option is: "Codable Invoices". This is an overview of all "Incomming Invoices" that have been Approved and for which no journal entry has been created yet.
The next menu option is: "Overview Outb.Invoices". This is an overview of all "Outbound Invoices" that have been uploaded to the PDM app and have been linked to a Dossier.
The next menu option is: "Overview Inb.Invoices". This is an overview of all "Incomming Invoices" that have been Approved.
The next menu option is: "Employees". Here, employee accounts are created with specific functions like Manager, BudgetHolder or Financial.
The next menu option is: "AppSettings". These are general settings which PDM needs to function, such as the current fiscal year and information about the numbering of Purchase Invoices.